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Attaching PDFs in RefWorks and EndNote

A useful feature of bibliographic software is the option to attach the full text of a reference (e.g. the PDF of an article) to the bibliographic details of the reference.

Attaching PDFs in RefWorks

Click on the edit icon (paper+pen) next to the reference you want to attach a file to:

RefWorks Edit reference

Go to the Attachments Field and click Browse.

Find the file you wish to attach and click Open. Save the reference.

The file will now be attached. When you are viewing the list of references there will be a paperclip icon, which you can click to open the file attachment.

Attaching PDFs in Endnote

Click on the reference you want to attach a file to, and click the PDF tab in the bottom half of the window.

Click the paperclip icon. Browse to the file you want to attach and click Open. Save the reference.

Once you have attached a PDF it will be visible in the PDF tab.


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Inserting special characters in EndNote/RefWorks

When importing references into software like EndNote or RefWorks you might find special characters and diacritical marks are stripped out.

You can edit the reference in the software and re-insert the appropriate character in several ways:
1) Copy and past the character in.

2) If you using a Windows computer with a number pad you can hold down the ALT key and type in a numerical code for the character you want e.g. ALT 130 will insert é.

There is a list of Alt Codes available at

Penn State University has an excellent guide to typing in accents and special characters in Windows or Macs. Including Alt codes, Mac codes and how to use the character map/viewer.

These tips can also be applied in other software and web interfaces, as well as in bibliographic software. ☺ = ALT 1

Inserting Citations & References into PowerPoint with EndNote

EndNote X7, which is available on University computers, now has a toolbar for inserting citations and references into PowerPoint.

1)    Open up PowerPoint and place your cursor where you wish to insert a citation or a reference.
2)    Click on the EndNote X7 tab.
3)    Choose the reference style you want to use from the drop-down menu.
4)    Click Insert Citation or Insert Reference
5)    Search for the reference you want or search on * to bring up a list of all your references.
6)    Click on Insert.

You will need to insert the citation and the references separately as this is not a Cite While You Write toolbar like the one in Word.

Your New Doctoral College Reading Room

The Doctoral College Reading Room, at the front of the first floor of the library, is now designed for use by PGR students and staff only.

The space includes a separate Silent Study area with desks and computers, a quiet area with desks and informal seating, and a bookable group study room.

We would encourage PGR students and staff to make full use of this space.

Masters students now have a separate Graduate Reading Room elsewhere on the first floor.

As part of the new arrangements there is now a Consultation Room, which we are also using for upcoming events, including Shut Up & Write! and Research Data Drop-in Clinics.