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Welcome to new PhD Students

We know that many PhD students have started recently: a warm welcome to you all from the Research Services team in the Library.

Research Services team

  • There are three of us in the team: 
  • Ian Rowlands, our manager and bibliometrican 
  • Selina Lock, who supports researchers in Sciences, Engineering and Medicine 
  • William Farrell, who supports researchers in Humanities and Social Sciences. 
The Library has dedicated study space for graduate students on the first floor. We also offer advice and training in a number of areas. Research Services can help you:

  • Plan and conduct a literature search or systematic review
  • Find information including: grey literature, data sets, archives and maps
  • Use the specialist databases and digital collections 
  • Reference properly and use bibliographic software (EndNote & RefWorks)
  • Create Open Access journals and conference proceedings.

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Inserting Citations & References into PowerPoint with EndNote

EndNote X7, which is available on University computers, now has a toolbar for inserting citations and references into PowerPoint.

1)    Open up PowerPoint and place your cursor where you wish to insert a citation or a reference.
2)    Click on the EndNote X7 tab.
3)    Choose the reference style you want to use from the drop-down menu.
4)    Click Insert Citation or Insert Reference
5)    Search for the reference you want or search on * to bring up a list of all your references.
6)    Click on Insert.

You will need to insert the citation and the references separately as this is not a Cite While You Write toolbar like the one in Word.

Inserting special characters in EndNote/RefWorks

When importing references into software like EndNote or RefWorks you might find special characters and diacritical marks are stripped out.

You can edit the reference in the software and re-insert the appropriate character in several ways:
1) Copy and past the character in.

2) If you using a Windows computer with a number pad you can hold down the ALT key and type in a numerical code for the character you want e.g. ALT 130 will insert é.

There is a list of Alt Codes available at

Penn State University has an excellent guide to typing in accents and special characters in Windows or Macs. Including Alt codes, Mac codes and how to use the character map/viewer.

These tips can also be applied in other software and web interfaces, as well as in bibliographic software. ☺ = ALT 1

Searching the fulltext of PDFs in EndNote

Did you know that you can search across the full text of PDF articles within EndNote desktop?

First get the PDFs into EndNote:

- Import references from literature databases.

- Use the 'Find Full Text' feature.

- Set-up the 'OpenURL Link' Feature.

Choose the references you wish to search and set the search field to PDF: