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UKRI Open Access Policy: how to comply from 01st April 2022

The new UKRI Open Access (OA) Policy applies to research articles and conference proceedings submitted on or after 1st April 2022, and to longform publications (monographs, book chapters and edited collections) published on or after 1st January 2024.

Local advocacy and engagement

The University Library Research Services team manages the UKRI open access block grant (OABG) awarded to the University, and we have been busy in February and March delivering UKRI OA policy college and departmental level briefings, presentations, and Q&A sessions.

All of the slides and recordings from the CSE, CSSAH, and CLS briefings are available to access from our open access hub in Sharepoint.

If you would like us to come and deliver a session in your college, departmental or research group meeting, please do drop us an email. We can tailor it to your requirements (virtual or f2f, length of session etc).

How to comply

From 01st April 2022 all UKRI funded in-scope peer-reviewed journal articles and conference proceedings with an ISSN must be made immediately open access. This includes review articles, including those that have been invited or commissioned.

·         The article must be available immediately on publication (no embargo)

·        The article must have a CC-BY license (unless you have secured special permission for a CC-BY-ND   license from UKRI)

·         The article must include a data access statement (DAS) explaining how people can access the data     your  paper is based on

Routes to publish compliantly

Route 1: Publish open access via a journal or publishing platform that makes the Version of Record (VoR) immediately available on its website.

Route 2: Publish closed access in a subscription journal and deposit the Author Accepted Manuscript (AAM) or (Version of Record if permitted by the publisher) into a compliant repository. University of Leicester researchers should deposit into Figshare Leicester Research Archive via IRIS as soon as possible after article acceptance. The deposited manuscript must be made open access immediately on publication without an embargo period.

In addition, biomedical articles which acknowledge funding from BBSRC or MRC are required to be archived in Europe PMC.

Paying for article processing charges from the UKRI open access block grant

You can apply for funds to have your article processing charge (APC) paid from our UKRI OA block grant if you are:

a)       Publishing in a fully open access journal or platform, or

b)      Publishing in a hybrid (subscription) journal which has been designated as a ‘transformative journal’

****Please note colour and page charges are not an eligible cost for the open access block grant. Further information on UKRI guidance on this can be found in their FAQs.

University of Leicester and transitional agreements

The University of Leicester has signed up to several transitional agreements with publishers, and in the majority of cases this permits University of Leicester corresponding authors to publish open access, with no author-side costs. Publishing in journals covered by these transitional agreements is compliant with UKRI OA policy.

In Spring/Summer 2022 we plan to deliver a series of transitional agreement drop-in sessions, where we shall answer any questions you may have around a specific publisher agreement and eligible journals.

Use the journal checker tool to see which publishing options are aligned with UKRI OA policy. Please note, this tool is still under development, so we recommend that you contact us first at openaccess@leicester.ac.uk to check the journal eligibility.

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