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What do you need to do to meet your Open Access (OA) needs as a staff member at University of Leicester?

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By Grant Denkinson, open access lead in Library Research Services. 

Here, we are looking at research publications in journals and published conference proceedings.

First: Open Access changes nothing about the usual processes of editing and peer review.

You will be choosing the best journal for your work as usual and need to comply with Open Access requirements for HEFCE REF and the requirements of any funders. Our university policy fits with the REF policy.

There are two main routes to publishing OA: Green and Gold. Some journals offer the Green route only. Some are Gold only. Some are hybrid and you may have a choice whether to choose Open Access via either the Green or the Gold route. We use SHERPA/RoMEO https://www.sherpa.ac.uk/romeo/search.php to see what the options are for most journals.

Green is the traditional publishing model and has no costs to you. All that you need to do additionally is to go to IRIS, create a simple manual record if there isn’t one already, and upload a PDF of your authors’ final peer-reviewed manuscript after any review corrections and before your publisher added their own typesetting etc. We recommend doing this just after acceptance since that fits most people’s workflow best and in any case please upload your manuscript within three months of acceptance.

Uploading via IRIS should be a quick process: no more than a couple of minutes. We have step-by-step guides on our website and our team also offer to visit your office or welcome you in the library and go through it with you. Any member of research staff who is on the author list on a paper can do this. We take care of the rest: checking copyright, embargoes and the like and then archiving your work.

Gold is where you go through the usual publication process and then your work is made available immediately upon publication under an open licence. There is usually an Article Processing Charge (APC) payable to do this.

If you are funded via the UK Research and Innovation (UKRI) (formerly Research Councils UK (RCUK)) funding council(s) or Charities Open Access Fund (COAF) (Arthritis Research UK, Bloodwise, British Heart Foundation, Cancer Research UK, Parkinson’s UK and Wellcome Trust) then the library manages funds that may be used to pay APCs under some circumstances. We have a minimal application form on our website and are happy to advise on your options.

For REF, either Green or Gold is fine. In case of green OA, the embargo should not be longer than 12 months (for REF main panels A and B) or 24 months (for panels C and D).
Funders have various requirements or preferences which you can check with them or we can advise on.

Please see our web pages https://www.le.ac.uk/openaccess for more about how Research Services can support you, and our contact details.

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